Who uses a computer program to account for workwear? A program for accounting for workwear and planning needs. Subsystem functionality
“Occupational Safety and Health” is a program for keeping records of workwear, safety footwear and personal protective equipment. To automate the accounting of workwear and personal protective equipment, it is used subsystem "Workwear and PPE".
Subsystem functionality
- Installation and recording of workwear sizes and anthropometric measurements of workers
- Setting standards and needs for workwear, safety footwear, personal protective equipment and protective equipment
- Formation of an internal order taking into account warehouse balances and identified needs
- Accounting for the issuance of SIS.
- Keeping records in warehouses of workwear and personal protective equipment by size, taking into account the percentage of wear
- Accounting for issued workwear and personal protective equipment, taking into account sizes, percentage of wear and wear time
- Accounting for seasonal workwear.
- Formation of a “Personal record card for the issuance of personal protective equipment” in in electronic format and other printed forms
- Extension of terms for wearing workwear and personal protective equipment
- Acceptance of workwear and personal protective equipment from dismissed employees and when moving to another position
- Generation of analytical reports
- Exchange of data on accounting for workwear and personal protective equipment with other databases (1C: Accounting, 1C: Salary and Personnel Management, SAP, etc.).
- Formation of necessary printed documents on labor protection
- General functionality.
This system of providing employees of an enterprise with personal protective equipment (SORPSIZ) takes into account the results of a special assessment of working conditions in the workplace, if during the special assessment deviations from industry standards for the issuance of workwear were identified and these deviations were reflected in the Labor Safety program.
Legislation
This functionality fully corresponds to the purposes of creation software product on accounting at enterprises of workwear and personal protective equipment, determined by Order No. 290 of 06/01/2009.
Accounting assistants
The “Workwear and PPE” subsystem implements eight assistants that monitor the state of the information base and, if inconsistencies are detected, create tasks for the user who has been appointed responsible.
- assistant for filling out the sizes of workwear and safety footwear;
- assistant for establishing the needs for workwear and PPE;
- seasonal clothing reception assistant;
- assistant for writing off workwear and PPE with expired socks;
- assistant for establishing compliance between nomenclature and TON nomenclature;
- assistant for setting dimensions for a new item;
- assistant for installation of nomenclature analogues;
- assistant for setting up inventory accounting by characteristics.
Do you think more help is needed? Write to us about it.
TON classifiers
The main delivery contains classifiers of standard inter-industry standards for the free issuance of workwear, safety footwear and personal protective equipment: Order of December 9, 2014 N 997n, Order of December 17, 2010 N 1122n and Resolution No. 70 of December 31, 1997.
In addition, industry TONs can be loaded into the database. If the list does not contain the required TON, it will be prepared within two weeks.
Printed forms generated by the subsystem
- Standards for the free issuance of protective clothing and personal protective equipment;
- Order on approval of standards for the free issuance of protective clothing and personal protective equipment;
- Internal order;
- Application for ordering workwear;
- M-11 (request-invoice);
- MB-7 (Registration sheet for the issuance of workwear);
- List of distribution of special clothing to employees;
- Statement of delivery of special clothing to employees;
- Act of extending the period of wearing workwear;
- MB-8 (Certificate of write-off of workwear);
- M-4 (Receipt order);
- Waybill;
- Inventory of goods in the warehouse;
- Invoice for goods receipt;
- Invoice for the movement of goods;
- Certificate of write-off of goods;
- TORG-16 (Act on write-off of goods);
- Schedule for issuing PPE;
- Personal record card for the issuance of personal protective equipment;
- Personal registration card for issuing SIOS, etc.
Cross-cutting example
More details about the operation of the “Workwear and PPE” subsystem can be found in the end-to-end example. Download an end-to-end example of using the “Workwear and PPE” subsystem in the “Occupational Safety and Health” configuration (92 PDF pages).
:
Articles → Organization of accounting of workwear at the enterprise
Project news → About the subsystem OT engineer's workplace
Project news → Version 4.0 for registered users
About the program → Special assessment of jobs
Project news → Version 3.0 for registered users
Buy → Buy the “Occupational Safety and Health” program
Source: http://www.ot-soft.ru/product/specodezhda-siz
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Accounting and write-off of workwear in accounting and tax accounting in 2020 is carried out in accordance with the established procedure. We'll tell you how to do it correctly and, without making mistakes, fill out all the required documents.
Read our article:
Accounting for workwear
If at an enterprise, due to the peculiarities of the technological process and the presence of harmful and dangerous production factors, workers are required to wear protective clothing (hereinafter referred to as CO), its list is compiled based on industry standard standards. The use of only certified CO () is permitted.
Accounting accounting at an enterprise consists of the following stages:
- acceptance to the warehouse;
- issuance to employees;
- return of eligible units;
- write-off
The procedure for registering CO in documents accounting is regulated, according to which its release into operation must be carried out on the basis of primary accounting documents and recorded in accounting according to the amount of actual acquisition costs. When keeping records and writing off the cost of special clothing, you need to proceed from, which is established by standard standards approved.
Work clothes purchased by the employee and refusal to use used safety shoes
Certificate of acceptance and transfer of workwear - sample 2020
Transfer of any material assets, including PPE to the warehouse, must be accompanied by the execution of a transfer and acceptance certificate. This document will become evidence in the event of a force majeure situation or.
The basis for its preparation is an agreement, which can be concluded both with an external supplier and within the organization, for example, when transferring CRM from one division to another.
The following information should be included in the transfer and acceptance certificate:
- Address of the organization, warehouse or other place of transfer of valuables.
- Conditions of acceptance and transfer.
- Quantity and characteristics of transferred products.
- Names and positions of those who filled out the papers, accepted or handed them over.
How to organize the issuance of winter workwear
Accounting for workwear in accounting in an organization
If the cost of a unit of CO exceeds 100 thousand rubles, and the wear period is more than 12 months, during accounting it is classified as fixed assets and reflected on account 01: in one of two sub-accounts: “Fixed assets in warehouse” or “Fixed assets in operation”.
When issued to employees, an act is drawn up in form No. OS-1 and the following entry is made: “debit 01 subaccount “Fixed Assets in Operation” credit 01 subaccount “Fixed Assets in Warehouse” - special clothing was transferred to the employees for use.” Costs associated with the acquisition of CO are written off through depreciation.
Otherwise, accounting for special clothing and special equipment is kept as part of inventories and is reflected in account 10-10 “Materials”, in a separate sub-account 10-11 “Special equipment and special clothing in warehouse”.
The transfer of CO for use by employees must be reflected with the following entry: “debit 10-11 credit 10-10 – special clothing was issued for use by employees.”
Costs for purchasing or producing special clothing will be recognized tax authorities legal only if its use is based on the results of a special assessment of working conditions.
The cost of workwear is not taken into account when calculating personal income tax and insurance premiums. The costs of purchasing a certificate issued in accordance with standard industry standards should be taken into account when calculating income tax - at a cost of over 100 thousand rubles. and a wear period of more than 12 months is written off through depreciation. Expenses for the acquisition of CO, which is not recognized as depreciable property, can be taken into account as part of material costs.
Program for accounting of workwear and demand planning
IN modern world One of the levers for effective management of enterprise resources is the use of information technology.
Accounting and HR programs are used to calculate budgets and tax payments. To plan and record the operation of personal protective equipment, a program will be useful that will allow you to avoid violations leading to fines, and clearly, with an accuracy of each piece and day, ensure planning and control of the process of issuing protective clothing.
Write-off of workwear in accounting 2019 - 2020
If further use is impossible, the workwear is written off in accordance with clauses 30 and 31 Guidelines, approved by order Ministry of Finance of Russia dated December 26, 2002 No. 135n.
Reasons for writing off CO:
- Wear.
- Sale.
- Free transfer.
- Transfer to authorized capital any enterprise.
The decision on unsuitability for use has the right to be made only by the inventory commission formed in the organization (clause 34 of the Methodological Instructions, approved by Order of the Ministry of Finance of Russia dated December 26, 2002 No. 135n).
The legislation does not define a clear list officials who are part of the commission, so the decision on the composition is made by the head of the organization. As a rule, the commission includes representatives of the administration, an accountant, and other specialists of the enterprise (economists, engineers, etc.), and outside specialists can also be involved.
The tasks of the inventory commission include:
- inspection of protective clothing subject to write-off and determination of its unsuitability for further use, or the possibility (impossibility) and advisability of its restoration;
- determination of the cause of failure (wear, violation of normal operating conditions, accident, fire, natural disaster, etc.);
- identifying persons through whose fault the system failed prematurely, and contacting the organization’s management with a recommendation to hold them accountable;
- determining the possibility of using individual parts, parts and materials;
- drawing up a write-off act and sending it for approval to the head of the organization or his authorized person;
- implementation of control over disposal.
How to write off workwear due to expiration of service life
The organization's inventory commission determines the timing of write-offs on the basis of the Standard Industry Standards for Issuing and Inter-Industry Rules for Providing Workers with Special Clothing, Special Footwear and Other Personal Protective Equipment, approved by Order of the Ministry of Health and Social Development of Russia dated June 1, 2009 No. 290n.
Workwear is also written off from service on the basis of these documents (clause 26 of the Methodological Instructions, approved by Order of the Ministry of Finance of Russia dated December 26, 2002 No. 135n).
The calculation of the terms of use begins from the moment of actual issuance of the CO. There is no need to issue a return to the warehouse.
Norms for write-off of workwear in construction
The wearing time of CO in construction should be determined based on.
When writing off, a document is drawn up, the form of which you can download below.
Write-off of workwear that has become unusable ahead of schedule
Workwear may become unsuitable for further use before the end of the standard wear period. If this is confirmed by the organization’s inventory commission, the workwear is written off ahead of schedule.
In accounting, the cost is written off by posting: “debit 20 (23, 25, 26, 29, 44...) credit 10-11 - the cost of workwear is written off.”
If the cost of CO is written off at a time, then the posting is done once. If evenly, then monthly for deadline use.
Causes:
- Physical deterioration
- Unforeseen circumstances (natural disasters, emergencies, accidents, etc.)
- Damage or theft
The reason why the CO was written off is indicated in paragraph 6 of the act.
Certificate of write-off of workwear that has become unusable - sample 2020
This document must be drawn up without fail when the CO is written off due to further unsuitability or end of service life.
After approval of the act, the decommissioned CO cannot be returned to operation in production
There is no unified form. An organization can develop it independently and consolidate it in accounting policy ().
As a sample, you can take the standard interindustry form No. MB-8 “Act for write-off of low-value and wear-and-tear items”, approved by .
The Commission must ensure that decommissioned kits are disposed of as waste, taking into account the requirements of environmental legislation.
CO should be disposed of in accordance with the provisions of the Guidelines for accounting of special devices, tools, equipment and clothing, which are approved in accordance with Order of the Ministry of Finance of Russia No. 135n.
Recycling act
The inventory commission must determine the unsuitability and make a decision on sending the CRM for disposal. Based on its conclusion, this document is drawn up.
The procedure for replacing workwear and safety footwear that have become unusable ahead of schedule
If the workwear is out of order, the employee must report this to the manager.
The manager ensures the suitability of the reference material is checked, as well as its replacement if further use is impossible. New kit issued to the employee according to the procedure established at the enterprise.
The decision on decommissioning and write-off must be made by the inventory commission in the manner described above.
Published in the collection of programs: July 27, 2014
Operating system: Windows All Platform
Program (distribution) size: 28 Mb
License type: FreeWare
The program allows you to keep full records of personal protective equipment and property at various enterprise facilities. All the necessary information is stored in one place, such as warehouse stocks, personal cards of employees with the history of issues and returns, and an inventory of property issued to objects. The ability to account for wear and tear has been implemented, and the percentage of shelf life when returned to the warehouse and reissued is maintained. The history of the issuance of special clothing to an employee can be viewed in a personal card; if desired, a photo of the employee is uploaded there, a manager is appointed, and the employee is assigned to the facility. Issue norms and service life allow you to automate the issue and calculate the shelf life percentage. Using a list of employee clothing sizes from the supplier, you can place an order only for the required sizes. The program maintains warehouse records of workwear and property. Using reports, you can obtain information about stocks in the warehouse, issued workwear, and property.
When adding the program to the catalog of our website, the link to Accounting for workwear and property was checked by an antivirus, but since the file is located on the server of the developer or publisher of the software, it can be changed, we recommend that before downloading the software to your computer, check the files in On-Line antivirus mode - will open in a new window and be scanned!
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How to make the work of an occupational safety specialist easier?
(For an example of creating a table, see the Excel automation tab (first video))
1. The first option is to purchase specialized programs in which include the following features:
Personnel accounting.
Providing PPE.
Medical examinations.
Testing knowledge on labor protection.
Occupational safety briefings.
Special assessment of working conditions of workplaces.
Production control.
Accidents and prof. diseases.
General reference books.
Yes, with the help of these programs you can properly plan events, automatically receive and send reminders, and also save time by automating document preparation.
But the question is, what is the purchase price of this product? And the price varies from 25 thousand rubles to 30 thousand rubles, plus a quarterly update from 4 thousand rubles to 6 thousand rubles, total per year from 41 thousand rubles to 54 thousand rubles, not bad, yes )))).
And so you go to the manager)))) and talk about such a good program, oh yes, you can buy it, but having announced the price, he says you need to think about it, etc. after the conversation a month, two months, a year, etc. pass.
2. The second option takes longer, but is less expensive in terms of finances.
So what can an occupational safety specialist do to make his job easier?
The first thing you need to do is purchase Microsoft Office Excel (from 3 thousand to 5 thousand rubles) or its free analogs, such as LibreOffice Calc -table processor .
The second is learning how to use it.
Third, we make tables that make the work of an occupational safety specialist easier.
3. And so let’s take a closer look at the second option.
3.1. I will give examples of creating spreadsheets that I personally use at work and we will start with the part of the table of occupational safety instructions (Figure 1), when they are introduced and when they should be revised.
Picture 1
|
№ p/p |
№ |
Name of instructions |
date of putting into operation |
validity period of instructions |
next revision date |
days left |
required for renewal yes, no |
number of instructions to be extended |
||
|
years |
month |
days |
||||||||
|
17 |
26 |
08.04.2002 |
14 |
7 |
17 |
08.04.2017 |
133 |
No |
0 |
|
|
18 |
27 |
29.01.2016 |
0 |
9 |
27 |
29.01.2021 |
1504 |
No |
0 |
|
|
19 |
29 |
29.07.2003 |
13 |
3 |
27 |
23.04.2017 |
148 |
No |
0 |
|
|
20 |
32 |
24.02.2004 |
12 |
9 |
1 |
23.12.2016 |
28 |
Yes |
1 |
|
|
21 |
33 |
24.02.2004 |
12 |
9 |
1 |
23.12.2016 |
28 |
Yes |
1 |
|
|
22 |
34 |
06.04.2004 |
12 |
7 |
19 |
23.12.2016 |
28 |
Yes |
1 |
|
|
23 |
38 |
05.05.2005 |
11 |
6 |
20 |
06.05.2017 |
161 |
No |
0 |
|
|
24 |
44 |
12.01.2010 |
6 |
10 |
13 |
12.01.2017 |
47 |
Yes |
1 |
|
|
25 |
45 |
12.01.2010 |
6 |
10 |
13 |
12.01.2017 |
47 |
Yes |
1 |
|
|
26 |
46 |
12.01.2010 |
6 |
10 |
13 |
12.01.2017 |
47 |
Yes |
1 |
|
|
27 |
47 |
12.01.2010 |
6 |
10 |
13 |
12.01.2017 |
47 |
Yes |
1 |
|
|
28 |
48 |
12.01.2010 |
6 |
10 |
13 |
12.01.2017 |
47 |
Yes |
1 |
|
|
29 |
49 |
17.04.2006 |
10 |
7 |
8 |
17.04.2017 |
142 |
No |
0 |
|
|
30 |
50 |
12.01.2010 |
6 |
10 |
13 |
12.01.2017 |
47 |
Yes |
1 |
|
|
31 |
51 |
12.01.2010 |
6 |
10 |
13 |
12.01.2017 |
47 |
Yes |
1 |
|
|
32 |
52 |
10.12.2010 |
5 |
11 |
15 |
10.12.2020 |
1455 |
No |
0 |
|
|
10 |
||||||||||
In Figure 1, we see part of the table for recording labor safety instructions; it consists of the following columns:
the name of the occupational safety instruction, when it came into force, how many years it has been in effect, the date of the next revision, how many days are left and the last column is the number of instructions that need to be extended.
The question is, what is the peculiarity of this table, and the peculiarity is that it automatically records the time every day and when it becomes less than 50 days, the cell lights up red, instead of zero a unit appears and we see which and how many labor safety instructions need to be revised.
3.2. Now let’s look at part of the table for recording the issuance of personal protective equipment (Figure 2, 3).
Let's start with Figure 2, we see part of the table for recording the issuance of PPE; it consists of the following columns:
Full name, departments, positions, name of the PPE, size of the PPE, date of issue of the PPE, how many days are left until the next issue and the last column shows the year when a new PPE is required.
And so, using this table, we can make filters by department, position, we also see how many days are left and the date of the next issuance of PPE (the days report is shown automatically every day and when it becomes thirty days or less, the cell lights up in red, which signals what needs to be done application for new PPE). But the size and year columns are associated with the table in Figure 3. Where are the columns for issuing personal protective equipment by size and year shown, which are automatically filled in due to changes in the date of the table in Figure 2.
Figure 2
|
No. |
Full name |
Sub- division |
Position (profession) |
Name of personal protective equipment |
Size |
date of issue |
next issue date |
Days left |
year |
|
1 |
62 6 |
24.02.2016 |
23.02.2017 |
87 |
2017 |
||||
|
7 |
Suit against industrial pollution |
54 5 |
12.11.2015 |
11.11.2016 |
2016 |
||||
|
8 |
Suit against industrial pollution |
48 3 |
09.09.2016 |
09.09.2017 |
283 |
2017 |
|||
|
9 |
Suit against industrial pollution |
48 4 |
19.02.2016 |
18.02.2017 |
82 |
2017 |
|||
|
10 |
Suit against industrial pollution |
48 3 |
25.08.2016 |
25.08.2017 |
269 |
2017 |
|||
|
11 |
Suit against industrial pollution |
52 4 |
20.11.2015 |
19.11.2016 |
2016 |
Figure 3
|
Size Suit for industrial pollution |
Not issued |
2015 |
2016 |
2017 |
2018 |
2019 |
|
|
46 2 |
0 |
0 |
1 |
0 |
0 |
||
|
46 3 |
0 |
0 |
1 |
0 |
0 |
||
|
46 4 |
0 |
0 |
0 |
0 |
0 |
||
|
46 5 |
0 |
0 |
0 |
0 |
0 |
||
|
46 6 |
0 |
0 |
0 |
0 |
0 |
||
|
48 1 |
0 |
0 |
1 |
0 |
0 |
||
|
48 2 |
0 |
0 |
5 |
0 |
0 |
||
|
48 3 |
1 |
0 |
7 |
0 |
0 |
||
|
48 4 |
0 |
0 |
3 |
0 |
0 |
||
|
48 5 |
0 |
0 |
2 |
0 |
0 |
||
|
48 6 |
0 |
0 |
0 |
0 |
0 |
||
|
Total |
1 |
0 |
20 |
0 |
0 |
21 |
4. So, having studied Microsoft Office Excel or its free analogue, such as LibreOffice Calc can make your work much easier for an occupational safety specialist.
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