Computer equipment accounting programs. Accounting for computers in an enterprise network
Keep track of computers on the enterprise network using the "10-Strike: Computer Inventory" program. It allows the network administrator to easily create and maintain an up-to-date database for accounting of PCs, their components, installed programs and licenses for them.
Program will scan your local network itself, will detect computers running Windows, remotely will interview them and enter the following information about components and software into the database for PC accounting.
All information from computers is scanned automatically.
You don't need to go through all the PCs to find out what's installed on them!
After scanning computers over a network using WMI technology, you can create any report on computer software or hardware from dozens of ready-made templates available in the program, or create your own new report.
The program will continue update the database PC accounting constantly in automatic mode, detecting changes and notifying you about them (you can configure what exactly to monitor, how often to check for changes and how to inform you).
Our accounting program can diagnose PCs for hard drive problems and will strive to prevent the occurrence of abnormal situations by providing you with a report on the detected deficiencies. For example, if some computers run out of disk space or the antivirus databases are not updated.
Without such a program, you won't know what's going on with your computers, and you may end up with troubles that you might have known about in advance!
Download the program and try it within 30 days free:
In addition to Windows, the program can poll Linux PCs, MacOS and Android mobile devices!(access requires installing an SSH server)
Advantages of our computer accounting software:
Automated accounting of computers in the organization and constant monitoring of changes on PCs will help you quickly detect cases of replacement or loss of equipment, installation of unlicensed software, removal of necessary programs and installation of new unauthorized applications by network users.
1. Accounting for programs and licenses. Create reports on the presence of certain programs and their number on computers. Create a report on operating system versions, installed updates and patches, by the presence of installed codecs, or by the presence of certain programs in startup.
2. Hardware accounting. Create reports on installed hardware on network computers. Monitor changes to computer configurations. For example, find out which computers have less memory, where external drives or flash drives were connected. You can also monitor the status of hard drives using S.M.A.R.T.
3. Preparing and planning computer upgrades, creating reports. Create a report containing computers with insufficient disk or RAM (for example, all computers with less than 512 MB of RAM). In a similar way, you can create tables of computers with certain models of processors, video adapters, or printers.
4. Monitoring changes in hardware and software on network computers. The program detects changes in your PC's hardware and software and records them in a log. You can customize sending notifications about changes to your email and you will be able to receive digests with information about what has broken down, been replaced or disappeared, as well as what programs have been installed/uninstalled/updated!
5. Export data to an external database. Export will allow you to load data into a DBMS for detailed analysis, backup storage, or integration with your automated control systems. The program supports export to the following DBMS: MS SQL, MS Access, Postgre, Linter, etc. Integrate our product into your automated control system or technical support system, or analyze the data yourself in your database.
One of our important advantages is the fact that you will be able to receive technical support in Russian directly from the program developers, and you will also be able to arrange everything necessary for accounting license purchase documents(license agreement, transfer deed, etc.). The program can be paid for by bank transfer, which is most convenient for organizations in Russia.
When you purchase a license, you will receive a subscription to free program updates and support for one year.
About collecting information for PC accounting
The program runs in Windows XP/2003/Vista/2008/7/8.1/2012 and supports collecting information from any Windows computers.
The program supports three ways to collect data from computers. By combining them, you can solve the problem of automatically polling PCs in an enterprise network of almost any configuration.
In the presence of centralized administration (in the domain) on network computers you can install nothing and collect data for computer accounting using WMI if you have administrator rights on remote PCs (domain administrator). The program will automatically scan computers on a schedule, detect changes and notify you if necessary. If WMI cannot be used remotely on a network, Agents* can be installed on computers.
If the network decentralized or distributed(divided into many remote branches with limited access to PCs from the external network), then we provide data collection using Clients* using file servers, email or intermediate FTP servers. This scheme of work is used to collect data from tens of thousands of PCs scattered across branches throughout the country, as well as from portable laptops. If you have a PC in a domain, then you can configure the launch of Clients using a logon script.
*Clients and Agents are included in the program distribution.
What data is collected from the PC into the database
For example, the contents of certain registry values (you can configure it yourself to read the necessary information from computers) or serial numbers of monitors. You can even view lists of files and folders on the drives of network computers.
Accounting for licenses and programs
Count how many "Photoshops" are installed on the company's computers. Our program will help you do this. You can set the number of purchased licenses for various programs and check whether the number of installations exceeds the allowed number of licenses. Control licenses for MS Office and Windows. It is also possible to monitor the correctness of the serial numbers used and detect “pirated” copies of programs.
Detection of vulnerabilities and problems on computers
With our program, you will always know what is installed on network computers, what processes and services are running, what new shortcuts and services are added to startup. This allows you to detect the installation of unwanted or malicious software.
The program monitors the occurrence of potential problems on the PC: running out of free disk space, lack of antiviruses or problems with updating them, overheating of hard drives and the occurrence of errors on them (with failure prediction using S.M.A.R.T. technology). If any problem arises on your computers, you will know about it in a timely manner! You can set up an email notification to the administrator about problems. This is one of the unique features of our program.
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Our computer accounting program has already been implemented and is working in thousands of organizations around the world, including in enterprises with thousands and tens of thousands of PCs distributed in offices throughout the country. To make this possible, we have made hundreds of corrections and improvements to the program based on comments and suggestions from our users. It supports polling computers using clients that can send data via email and FTP (an option for remote offices).
When registering computer and similar equipment, you need to pay attention to the way they are reflected in the delivery note. If the components of the computer are reflected in different positions in the delivery note or they have different service life, then they are assigned separate inventory numbers and they are also separately taken into account. Computer accounting has its own characteristics. It is necessary to take into account the cost criterion for classifying objects as fixed assets (more than 40,000 rubles).
Accounting as a single object
Let's give an example of how a computer purchase is reflected in accounting. Vozrozhdenie LLC purchased a computer for management purposes on February 21, 2016, the configuration and cost of which are presented in Table 1.
Based on the order of the director of Vozrozhdenie LLC, the useful life of this computer was set at three years. When registering this object, the commission draws up, signs and transmits to the accounting department an act of acceptance and transfer of fixed assets (according to the OS-1 form).
The receipt of fixed assets is reflected in account 08 “Investments in non-current assets”, to which corresponding sub-accounts are opened for the types of non-current assets. For example, to reflect the acquisition of fixed assets, subaccount 1 “Acquisition of fixed assets” is opened. This organization applies the straight-line depreciation method to fixed assets. Depreciation has been calculated since March 2016. The straight-line method involves charging depreciation in equal monthly and annual amounts.
Since the useful life of the purchased computer is set to three years, the annual depreciation rate is calculated as follows: 100% / ULI = 100% / 3 = 33.33%.
The annual depreciation amount is calculated as the product of the original cost of the object and the annual depreciation rate, i.e. in this case: 58,150 rubles. x 33.33% = 19381 rub. The monthly depreciation amount is calculated as the quotient of dividing the annual depreciation amount by the number of months in the year, i.e. 19381 / 12 = 1615 rubles.
The following accounting entries were made in the accounting department of Vozrozhdenie LLC to reflect the receipt of the computer and depreciation charges (Table 2).
Accounting for a computer by individual parts
In accounting, it is also possible to reflect computer and office equipment by individual parts and components. You can display the components of a computer as independent objects in the following cases:
- the enterprise will use components of computer and office equipment to connect and connect to various equipment (for example, one printer will be used by several machines or a monitor will be connected to several computers);
- an enterprise uses a printer as a fax or copier, and therefore the terms of use of the components of office equipment will be different. In these listed cases, computer equipment can be taken into account not as a whole, but in parts.
For example, Zarya LLC purchased a computer in February 2016, the equipment of which is presented in Table 3.
The monitor is supposed to be used on different system units, so the organization decided to separately account for the components of the computer. The following useful life periods were established for the computer components (Table 4).
Since different useful lives were established for the components of the computer, they are taken into account separately as part of inventories, because the cost criterion for classifying objects as fixed assets is 40,000 rubles. In this case, upon receipt of computer equipment, the commission issues a receipt order (Form M-4) and a demand invoice (Form M-11). In this case, depreciation is not charged, since computer parts are included in materials.
The following accounting entries were made in the accounting department of Zarya LLC to reflect the receipt of computer components (Table 4).
Accounting setup
Every enterprise or organization uses a large number of different computer equipment (computers, laptops, tablets, phones, etc.). Obviously, the data on accounted office equipment more convenient to store in the program. When the time comes for inventory, you can easily report to supervisors.
Moreover, office equipment accounting prevents the squandering of material assets, thereby saving the owner money. I hope it is clear that if you acquire any material assets and then do not control their movement in any way, then it is not possible to somehow assess the effectiveness of their use. Perhaps you no longer have them, and you forgot about them, because... It’s impossible to keep everything in your head.
Keeping any records in Excel leads to a routine, because it is difficult to find the desired row of the table every time and correct any of its parameters, for example, where it is located. Remember your feelings the last time you did this, probably something like, I have to do this again, and most likely, you put it off for later several times. This means that your data is no longer relevant.
Don't you want to feel good while doing this work? Thus, if you do not want to complicate your life and want everything to be beautiful, pleasant and in order, then use a specialized program for office equipment accounting. We offer you several programs to solve this problem. Each program has its own feature, which allows you to satisfy the wishes of even the most demanding customers.
Device allocation
Let's now talk about how we actually offer you take into account office equipment. First of all, instead of the word office equipment, the program uses the concept device. This is some kind of impersonal concept, behind which there can be any type of office equipment. To determine the type of office equipment, use a special reference book List of device models. A device is something expensive, something that is best taken into account personally, piece by piece.
Also included in the program office equipment accounting, additionally integrated accounting of small material assets, for example, office paper, printer toner, flash drives, etc. It is clear that no one counts sheets of paper individually, they can be counted in packs, so this category of material assets is called goods and is counted by batch, within the batch the consumption is in pieces, kilograms, etc. (units of measurement are specified in the reference book).
The division into devices and goods is performed at the discretion of the program user office equipment accounting.
The organizational structure of the organization is presented in the form of Workplaces, Employees, Warehouses. Those. These are the places where devices and goods can be located. They may also be at a specific unit or site.
Stock standards
Let’s imagine an imaginary situation where, for example, you need to control the presence of a certain accounted office equipment in stock. These could be laptops for issuance on a business trip, printer cartridges or hard drives for backup. How would you do this manually? Would you periodically recalculate the balances in the warehouse several times a week and adjust the balances in the Excel table? Pretty boring, isn't it?
Only our program office equipment accounting allows you to control inventory levels in warehouses, employees and workplaces automatically. Each time you start the program in the morning, you will receive a corresponding warning if the stock levels of office equipment have decreased to a critical value.
Let's present with a brief diagram what we talked about above, then we will discuss additional aspects.
Applications
How is it purchased? accounted office equipment? Apparently, the head of the company, or the head of some department, agreed with the IT director about the purchase of equipment for the needs of some department and funds were allocated for these purposes. How do you take this event into account? Or are you not interested in the basis for which specific office equipment was purchased?
In our program office equipment accounting additionally, registration of applications has been implemented, i.e. records in which you can note on the basis of which office equipment was purchased, and you can also attach a list of purchased office equipment and goods to each application.
In requests, you can also mark all user requests for specific problems; this allows you to organize the Service Desk service in its simplest form.
Each application can have its customer indicated, the type of application is specified in the directory. Additionally, there is a sign that the request has been completed. A filter search for specific applications has also been implemented.
Program accounting
Since you and I are going take into account office equipment, and these are primarily laptops, tablets, and computers, it would also be nice to have information about the installed software on these devices. The software may be paid, the number of licenses may be limited.
For this purpose, the system implements accounting of programs and software licenses. Thus, if you want to take inventory of your software, then you do not need to additionally look for any other software accounting program.
Automation
But what if we want all office equipment to be taken into account by itself, as if by magic, because... I don’t want to enter something into some program office equipment accounting? This is impossible! You say. This is possible, we will answer, but only in our programs!
A separate module allows you to determine a list of office equipment in your network, and then automatically import the received information into the database office equipment accounting. This process can be executed in parallel in a background thread according to a specified schedule.
What if some unscrupulous employee unscrewed something from the company’s computer and took it home? Or, for example, replaced components. Are you analyzing these events in your organization? After all, they cause you material harm.
Don't worry, our program will provide you with a detailed log of configuration changes for all office equipment on your computer network. In addition, this log may contain data about installed or removed programs on user devices.
Your bonuses
Thus, purchasing our program office equipment accounting You actually get equipment accounting plus
- accounting of goods
- employee accounting
- job accounting
- warehouse accounting
- accounting of stock norms
- list of equipment used at the enterprise
- configuration accounting
- accounting of programs and licenses
- accounting of applications
- work accounting
- other chips
Remote scanning of computers and servers based on Windows
OS X, Linux, FreeBSD And ESX/ESXi without using pre-installed agents - you only need to know the administrator password. Scan individual hosts, network address ranges, or the Active Directory structure.
Computer accounting
In the TNI 4 centralized storage, each computer occupies only a few tens of kilobytes. Group devices, annotate them, and attach additional information to them. Total Network Inventory 4 turns enterprise computer inventory into a relaxing experience.
Reports
Generate flexible reports for different categories of data. Build tabular reports using hundreds of fields in the Total Network Inventory 4 data model. Reports can be copied, exported, or printed, and the search function will show you results before you finish typing your query.
Change log
Monitor changes in hardware and software. Find out when programs were installed, uninstalled, or updated on any computer on your network, monitor device connections and disconnections, disk space usage dynamics, and much more.
Scan Scheduler
Automate data collection across your organization. Create one-time deferred tasks or schedules to periodically scan computers. Every day? On Fridays? On the first Monday of every month? Schedule a network scanning schedule and you will always have the latest information.
And...
Compile a database of your computer users; store multiple passwords for different devices and protocols; Monitor the online status of devices in real time. These and many other features of TNI 4 will save you a lot of effort and nerves.
Everything will be scanned!
Computers based Microsoft Windows- 2000 and above. Computers from Apple With OS X on board. Devices based on the OS family Linux. OS devices FreeBSD. Servers ESX/ESXi. Any network devices that support protocols SNMP or Telnet. What is needed for this?
Administrator password only. There is no need to pre-install agents on remote computers or otherwise prepare them for scanning. Install Total Network Inventory 4 on one computer - and in a few minutes data about the entire network will be in front of you.
A truly smart scanner
Just tell the program what you need to scan, and it will start working: it will find all hosts in the IP range, show you a list of computers in the workgroup, and extract the domain structure. Select the required nodes, specify logins and passwords for individual devices or groups - and click Start scanning.
In just a few minutes, scanning computers on the network will be completed and the information will be placed in the TNI 4 storage.
Scheduled scanning
If some devices need to be scanned later or updated regularly, save them in a separate list and specify how and when to scan them. The task scheduler allows you to flexibly configure the time and frequency of scanning:
You can create an arbitrary number of tasks scheduled for different days and times. Your data will be kept up to date automatically!
Centralized storage
TNI 4 storage- a simple folder on your hard drive. Each computer in it is a file of about 35 KB in size. You can easily move these files to another database or create a backup copy. By allowing shared access to the storage folder, you can work with it from different places.
Everything you need to account for computers
Add notes, inventory numbers and additional fields of various types to your computers: lines, prices, dates - all the necessary information will be stored in one place, always at hand.
Network at your fingertips
A variety of information can be displayed in the network tree: network name, IP address, inventory number, icon and name of the operating system, online status light and much more. Total Network Inventory 4 will automatically detect virtual systems and mark them. All this information can be used for searching: knowing at least something about a computer, you will instantly find it among thousands of others!
Shelf data
Each scanned computer can be examined as if you were sitting in front of it. Computer accounting couldn't be easier!
Include any number of computers and categories in your report at the same time.
Tabular reports
The tabular report editor allows you to present any data about your network in the form of a convenient and visual table. Decide for yourself what information you want to see in your reports.
Instant search
Search results become visible as you enter your query: not a single extra click!
Print and Export
Any report can be printed in short or full form, copied into a table editor or exported to PDF, RTF, ODT, HTML and other formats.
Know what's happening on your network
Each time a computer is rescanned, TNI creates a new configuration snapshot of the computer. Change log compares these snapshots and provides a comprehensive list events: if anything happened
Added, Deleted or Changed, you will learn about it here.
You can see how they are installed, uninstalled and updated applications...
...how they are used system updates...
...how they start and stop services...
...how it moves Hardware…
...and much more!
The magazine is instantly searchable and filterable, and is also available as a printed report:
Create a detailed map of your network
Visualize the structure of network devices in the way that suits you. Users of the Total Network Inventory 4 Professional license have access to the new network map editor.
Create a general map or divide the network into separate segments and levels. These could be maps of office floors, various departments of the company, or other options.
Simply drag any groups and devices directly onto the map with your cursor, and then arrange them in a manner convenient for you. Add various connections between devices.
Shapes and background
Upload any images or use already available shapes that you can easily create the look you want. For example, you can use fill, change the color, width and style of the frame. You can also set the level of transparency for objects and change the depth of their location relative to other objects.
(Click on the pictures to view the demo)
Wide range of possibilities
Work with devices directly on the map, it's easier! You can ping, rescan, or perform an action directly from the context menu.
The size of the map has no limits. Let your imagination run wild!
Accounting for computers begins with their placement on the balance sheet of the purchasing enterprise. The way they are reflected in the accounting accounts depends on the cost of the equipment, its configuration, the method of recording product groups in the invoice and the terms of use of individual parts. In situations where individual components are purchased and their cost is significant, such assets should be accounted for under separate inventory numbers.
Accounting for computer equipment as a single block
The approach to accounting for office equipment as a monoblock does not cause discrepancies with regulatory authorities. The inspectors' argument is based on the fact that individual components cannot function independently, so they must be taken into account only as one working unit. The norm is given in PBU 6/01 and is repeated by the provisions of the Letter of the Ministry of Finance dated November 14, 2008 under No. 03-11-04/2/169.
Accounting for computers and office equipment is kept on account 10, if the cost of the equipment does not exceed the limit of 40 thousand rubles. In this case, the amounts spent on the acquisition will be fully and immediately expensed. If the established limit is exceeded, assets are recognized as fixed assets and are subject to depreciation. Capitalization is accompanied by the execution of a transfer and acceptance certificate and the establishment of an inventory card.
How to capitalize a computer with accounting entries:
- D08.4 – K60 – correspondence is drawn up at the time of purchase of the PC, the amount is indicated excluding VAT.
- D19 - K60 - posting reflects the amount of VAT included in the price of purchased computer equipment.
- D01 - K08.4 - this record indicates the commissioning of the computer.
Accounting for computer components
Spare parts, a set of components for office equipment are accounted for on account 10. Operations to change the owner of such consumables, adjusting the value, capitalization and write-off are reflected in subaccount 10.5.
How to capitalize a computer if it was purchased for spare parts - in this situation, you need to focus on the expected terms of use of the parts and the cost of the assets. If the price tag does not reach the mark of 40 thousand rubles per unit of goods, then the parts should be taken into account as materials. Accounting for computers at an enterprise in situations where the price of purchased units exceeds the limit, and the service life of product items varies, is carried out for individual inventory items. Separate accounting is also allowed for planned operation in different equipment configurations.
Computer upgrade: wiring
When carrying out modernization, it is necessary to control the strict separation of these activities from equipment repair. Modernization of equipment is aimed at changing technical characteristics in the direction of increasing their quality level (clause 2 of article 257 of the Tax Code of the Russian Federation). Accounting for computers in an organization involves attributing to modernization repair work that led to a change in the functional purpose of the equipment. The differences between repair and modernization lie in the reason for the replacement of parts:
- if the justification is physical wear and tear, then this is a repair;
- if the reason is obsolescence, then we are talking about modernization.
When accounting of computer equipment at an enterprise is carried out in separate blocks, then when parts are replaced, failed elements are written off. The basis will be a write-off act. New spare parts are accounted for as spare parts or fixed assets, depending on their valuation.
Accounting for computers during repairs involves assigning costs to the period in which they were actually incurred. The type of expenses will be identified as ordinary activities. Components are written off by correspondence with debiting account 20 (or 23, 25,29, 26, 44) and crediting account 10. The norm is regulated by clause 67 of the order of the Ministry of Finance dated October 13, 2003 under No. 91n.
Accounting for computer equipment during its modernization affects account 08. Improvement costs are collected in account 08. Upon completion of all stages of equipment refinement, the accumulated amounts from account 08 are transferred to the debit of account 01 to form an updated value of the initial cost (clause 42 of Order of the Ministry of Finance No. 91n). The following entries must be made:
- Components are written off as an accounting entry between D08 and K10.
- The increase in the initial cost of modernized assets is reflected through D01 - K08.
Information about the modernization performed is shown in the OS-3 act and inventory cards.
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